Job Opportunities

HOUSING COMPLIANCE SPECIALIST
REMOTE

Description:

The Housing Compliance Specialist is responsible for thoroughly reviewing and analyzing clients’ records used for determining tenant eligibility, move-in certifications, annual and interim recertifications, as well as other case management consulting services for the company’s clients who administer the Housing Choice Voucher Program (HCV), Public Housing (PH).  Experience with Project-based Rental Assistance (PBRA), Rental Assistance Demonstration (RAD) and Low-Income Housing Tax Credits (LIHTC) programs is not required but would be a plus.

 

This position will be remote.  Qualified candidate must reside in the District of Columbia, Maryland, Michigan, Ohio, Pennsylvania, Virginia or Washington.

Essential Duties & Responsibilities:

  • Completes, on a timely basis, a thorough review, utilizing company’s proprietary databases, of all steps of initial certification, annual recertification, and interim recertification on behalf of company clients to ensure compliance with all applicable program rules and regulations, and in accordance with agency protocol.  Reviews are conducted to validate completeness and accuracy of, but are not limited to, the following affordable housing tenant file components:

    • Program eligibility

    • Tenant Selection

    • Rent calculations

    • Leasing documents

    • Recertification compliance

    • Immigration documentation, if applicable

    • Community service documentation, if applicable

    • Enterprise Income Verification (EIV) documentation, if applicable

    • Ability to review client’s policies and procedures and make recommendations for revisions to support compliance with applicable HUD programs.

    • Ability to train clients on a variety of topics related to HUD program compliance.

    • Stays abreast of all changes to HUD regulations.

    • Completes diverse tasks or special projects as assigned.

    • Writes letters, memos and simple reports; completes a variety of forms and ledgers.

    • Performs all other related duties as assigned.

Required Skills:

  • Knowledge of the Department of Housing and Urban Development (HUD) and State program rules and regulations and the ability to interpret these regulations for Public Housing, HCVP.  Knowledge of PBRA, RAD and LIHTC programs is a plus.

  • Understanding of the processing of Public & Indian Housing Information System (PIC) and the HUD Multifamily TRACS submissions.

  • Demonstrates an ability to multi-task, organize, and prioritize effectively.

  • Provides excellent customer service to clients and colleagues.

  • Demonstrates accuracy with data entry and complex calculations.

  • The ability to maintain a high degree of confidentiality due to client privilege and other matters of a sensitive nature.

  • Proven ability to deal with change and with situations that do not always have a process or system in place.

  • Ability to work with a broad spectrum of individuals at all levels.

  • Excellent problem solving skills that include identification and resolution of problems in a timely manner through the gathering and analyzing of information.

  • Excellent oral communication skills.  Proven ability to speak clearly and persuasively in positive or negative situations, demonstrate group presentation skills and conduct productive meetings.

  • Ability to present data and information in a clear, concise manner.

  • Strong written communication skills.  Able to produce a written work product that is appropriate to the audience and written in a clear and concise manner that effectively gets the message across.  Proven ability to compose memorandum, reports, instructions, project plans and other written materials as required for the position.

  • Ability to communicate with management and include appropriate individuals in planning, decision-making and process improvement.

  • Identify ways to develop and promote quality.  Demonstrate accuracy, thoroughness and strong attention to detail.

  • Ability to make decisions.  Exhibit sound and accurate judgment and make timely decisions.

  • Excellent organizational skills and ability to manage competing priorities.

  • Ability to set priorities, meet deadlines and work in a fast-paced environment.

  • Travel will be required.

Technical/Computer Skills:

  • Ability to use Windows, Word, Excel, PowerPoint, and Outlook at an Intermediate level required.

  • Ability to learn and operate in-house program management and applications database and other software application as needed.

  • Ability to operate office equipment, including but not limited to calculators, copiers, scanners, fax machine, printers and telephones.

Education or Professional Experience Qualifications:

  • An Associate Degree in Business Administration or related area and, four (4) years of work experience performing tenant file reviews; an additional 3 years of experience will be considered in lieu of an Associate degree.

  • Recognized Housing Choice Voucher, Multifamily or Public Housing Occupancy certification must be obtained within 6 months of hire.

  • Prior experience preparing for or responding to Management Occupancy Reviews (MORs) is preferred.

  • Valid State Driver’s License.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to talk and hear.  The employee is frequently required to stand, walk, sit, use hands to finger, handle or feel, and reach with hands and arms.  The employee is occasionally required to stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 35 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

 

The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time.

Work Hours:

This is a full time position requiring 40 hours per week.  Standard business hours are Monday-Friday from 8:30 am-5:30 pm with 1 hour for lunch; however, these hours are subject to change to meet company and client needs.  Daily attendance at assigned job sites or attendance at the company’s primary place of business for days not in the field is required.  Standard business hours or attendance may be flexible, subject to approval of the Managing Director; however, long hours and weekend work may be required to meet business needs.  Any agreed changes to the standard business hours or attendance may be revoked with or without notice.

Travel:

A minimum of 40-80% travel might be required, including local during the business day, as well as, out-of-town and overnight travel for extended periods. (Note: Due to current COVID-19 restrictions, there will be NO travel required for this position until further notice.  Once COIVD-19 restrictions, travel assignments will resume.)